Posts Tagged ‘Gmail’
Question Asked: How Do I Create A Filter in Gmail?
Creating a filter is a quick and easy way to do a number of things, such as; auto-tag messages based on who they came from, auto-archive things you don’t necessarily need to see, or auto delete messages when they come in.
To create a filter, do the following:
- Click Create a filter (next to the Search the Web button at the top of any Gmail page).
- Enter your filter criteria in the appropriate field(s).
- Click Test Search to see which messages currently in Gmail match your filter terms. You can update your criteria and run another test search, or click Next Step.
- Select one or more actions from the list. These actions will be applied to messages matching your filter criteria in the order in which the actions are listed — for example, you could choose to Forward matching messages to a specific email address, then Delete the messages.
- If you’d like to apply this filter to messages already in Gmail, select the Also apply filter to x conversations belowcheckbox.
- Click Create Filter.
Repeat the steps for each additional filter you want to create.
Question Asked: How Do I Add a Signature to Gmail?
Gmail has signatures built in, and they support HTML content as well.
To add a signature, do the following:
- Login to Gmail.
- Click on “Settings” in the top right corner of the page.
- Look for the “Signature” section, and enter your signature into the box.
- Change the button from “No” to the one next to the box.
- Save your changes.
That’s it, your signature will now be saved, and used immediately.
Question Asked: How Do I Download Mail From A Second Account to My Gmail Account?
If you’ve got more than one e-mail address, and don’t want to go through the hassle of checking multiple inboxes for your messages, you can use a feature of Gmail that downloads your mail into Gmail.
To set this up, login to your Gmail account as your normally would.
Click “Settings” in the top right corner of the screen, then click the “Accounts” tab.
Under the second section down, click the “Add a mail account you own” link, which will pop up a window on your screen. Follow through the few steps and provide the information that the website asks for.
Keep in mind that not all free e-mail providers allow this method of getting your mail, called POP3. The majority of e-mail services that you pay for should allow this, though.
Once you finish going through the steps, you’ll see that under the “Get mail from other accounts” section says “Checking mail…” next to your new address.
Now when someone sends mail to your other address, it’ll show up in your Gmail inbox. You can reply from that same e-mail address.
Be sure to select “Reply from the same address the message was sent to” under the “When receiving a message” section. This ensures that the reply you send always comes from the address that someone sent the e-mail to, not from your Gmail account.
Question Asked: How Do I Change My Google Apps E-mail URL?
Depending on how you signed up, Google Apps will setup one of two URLs for your e-mail to be accessible from the web:
- http://mail.yoursite.com
- http://www.google.com/a/yoursite.com
By default, you’ll get the second one, with the Google address.
If you have the ability to add a CNAME with your webhost, you can set up mail.yoursite.com.
This is generally easier to remember, when you need to give it to people who have a mailbox on your domain.
To change it, go into your Dashboard on Google Apps. You can generally get there by clicking “Manage This Domain” in the top right corner of your Gmail inbox. (If you’re an administrator.)
Then click “Email” in the “Service Settings” section.
The first option on the page is “Web address”, simply click the “Change URL” link.
You can set a custom CNAME, or select the default address from Google.
Be sure to save your changes when you’re done.
Question Asked: How Can I Use Gmail For My Domain Name E-mail?
You’ve got two completely different options. One is the “Easy” way, and the other is “Not so easy”.
The easy way:
- Go to your domain registrar control panel and create an email forwarding account for your domain.
- Decide what your branded email address will be (for example, john@johnsmith.com) and forward it to your Gmail address. You do this by filling up two fields in your domain registrar’s email forwarding control panel:
- In the “Add Forward” field, type in the left portion of your branded email address, in this example john.
- In the “Forward Mail To” field, type in your current Gmail address: johnsmith@gmail.com.
- Log on to Gmail.
- Click on Settings (you’ll find the link in the top right corner).
- Click on Accounts.
- Click on Add Another Email Address.
- Add your new, branded address: john@johnsmith.com
- Click on the Next Steps button.
- Click on the Send Verification button. Gmail will now send you a message with a link that you must click to verify that in fact you own your branded domain. Since in step 2 you have already forwarded your branded address to your Gmail address, the verification email will be automatically forwarded to your regular Gmail address.
- Open the verification email and click on the verification link. You’re almost done.
- Go back to the Accounts tab of the Settings menu (see 4 and 5). You should see your new branded email address already listed there.
- Click on the link that says ‘make default’ next to your branded address.
- Check the radio button next to “always reply from my default address”.
The “Not so easy” way:
- Sign up for Google Apps (link), and follow the steps they give you to configure your account, and settings.
- Sign in to your hosting account, and go to the MX record maintenance page.
- Delete all existing MX entries.
- Enter the following MX records.
- Save your changes. Your MX records are now configured to point to Google. Keep in mind that changes to MX records may take up to 48 hours to propagate throughout the Internet.
-
MX Server address Priority ASPMX.L.GOOGLE.COM. 10 ALT1.ASPMX.L.GOOGLE.COM. 20 ALT2.ASPMX.L.GOOGLE.COM. 20 ASPMX2.GOOGLEMAIL.COM. 30 ASPMX3.GOOGLEMAIL.COM. 30 ASPMX4.GOOGLEMAIL.COM. 30 ASPMX5.GOOGLEMAIL.COM. 30 Note: ASPMX.L.GOOGLE.COM is the top priority mail server. Don’t assign the top priority to any other servers. Be sure to include trailing dot (.) at the end of any full-qualified domain names (for example, server.example.com.) if your MX records require this format.
- Save your changes. Your MX records are now configured to point to Google. Keep in mind that changes to MX records may take up to 48 hours to propagate throughout the Internet.
In either case, any message sent to you will end up in your Gmail account, and you’ll be able to respond there. In the “Easy” case, it’s a forwarded message sent from your mail server. In the “Not so easy” case, it’s actually delivered directly to Gmail.
If you’ve got the ability to utilize the “Not so Easy” way, that’s the preferred way of doing things. Keep in mind that you’re now limited to whatever size mailbox that Google has alloted you, and bound by the rules of Google’s mail service, and not your webhost’s.